EXECUTIVE ASSISTANT

Job Information:

Department: Admin.

Reports to: Director.

Employment Type: Full-time.

Salary: 13,000,000 – 16,000,000 VND/month, negotiable based on ability.

Working Location: 78/2A Binh Loi Street, Binh Loi Trung Ward, Ho Chi Minh City.

Job Description:

Manage and arrange the Director's working schedule, meetings, and business trips; proactively remind and follow up on important tasks.

Coordinate business trip schedules, transportation, and related logistics to support the Director's work.

Prepare documents, receive and summarize meeting content, and follow up on action items after meetings.

Collect reports, data, and necessary information from departments as requested by the Director.

Coordinate and ensure information between the Director, departments, clients, and partners is communicated accurately, fully, and on time.

Support communication with vendors, follow up on service quality, and handle related administrative tasks.

Coordinate meetings, internal events, guest reception, and company activities.

Support key projects, priority tasks, and ad-hoc assignments under the Director's instruction.

Handle arising requests and perform other tasks as assigned by the Director.

Candidate Requirements:

College or University degree in Business Administration, Administration, Office Management, or related fields.

1–2 years of experience as an Executive Assistant, Secretary, Admin Staff, or in a similar position.

Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook; candidates with data summary and reporting skills are preferred.

Good communication, organization, and time management skills.

Ability to summarize and analyze information, follow up on multiple tasks, and ensure work progress.

Proactive, careful, responsible, and able to maintain confidentiality.

Able to work independently, coordinate effectively with different departments, and handle tasks flexibly.

Willing to learn, able to work under pressure, and ready to support ad-hoc tasks.

Experience in a multi-department company or BPO/Outsourcing environment is preferred.

Basic English communication and reading comprehension skills are an advantage.

Suitable Qualities:

Honest, professional, and trustworthy.

Proactive at work with a strong sense of support and coordination.

Calm and flexible when handling situations.

Well-organized, able to prioritize tasks, and detail-oriented.

Clear and tactful communication with a strong sense of confidentiality.

Benefits:

Monthly income from 13,000,000 – 16,000,000 VND, negotiable based on ability.

Performance-based bonus and business result bonus.

Full participation in Social Insurance, Health Insurance, and Unemployment Insurance in accordance with regulations.

Training and development opportunities to improve professional skills.

Opportunity to work directly with the Board of Directors.

Professional and stable working environment.

Participation in employee engagement activities, company trips, and internal events.

Working Time:

Monday – Friday.

Saturday: Rotational working schedule based on company arrangement.

Rotating shift: 06:30 – 15:30.

Rotating shift: 07:30 – 16:30.

Position Objectives:

Support the Director in daily coordination and task follow-up.

Ensure important tasks are updated and followed up on time.

Minimize missed information, meetings, and assigned tasks.

Improve coordination efficiency between the Director and departments.